SharePoint - How to Configure Outlook With SharePoint

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SharePoint

SharePoint is a Microsoft proprietary software application. It was developed to facilitate the sharing of information within organizations and over the internet.

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SharePoint was designed with two main goals in mind:
• Allow members to easily contribute project information to a central repository for immediate access by others.
• Allow members to efficiently collaborate with other members on project documents, ideas, and status.

SharePoint Benefits:

• Password-protected Web site wherein documents can be shared, ideas exchanged, and projects managed.
• Shared libraries - offers quick and easy access to the same documents.
• Facilitate group file sharing and document collaboration with built-in document versioning and check-in and checkout capabilities.
• Post calendars, schedules and contact information so getting teams to work together is quick and easy.
• Email attachment sizes are no longer a concern, post any document-no matter how large the file.
• Access for all users from any where - Home, office, remote office locations.

Setting permissions for the users
- Reader - Has read-only access to the Web site.
- Contributor - Can add content to existing document libraries and lists.
- Web Designer - Can create lists and document libraries and customize pages in the Web site.
- Administrator - Has full control of the Web site.

SharePoint Contact List in Outlook

To make SharePoint contacts list visible in Outlook:

In your SharePoint portal

1. Click Link to Outlook.
2. Click yes when you receive a message announcing that a Windows SharePoint Services folder is being created for Outlook.
3. Click Folder List in the Navigation pane to see the new folder, or...
4. Click Contacts in the Navigation pane to see the newly added contacts list under Other Contacts.

Refreshing Your Contact List

You can manually refresh the Outlook version of the contacts list.

1. Right-click the SharePoint Web Site folder.
2. Click Refresh

Event Lists in SharePoint

Think of an events list as a calendar.

• With a SharePoint site events list, you can keep track of important dates and information:
o Shared meetings
o Deadlines
o Important events in an events list

Creating an Events List

To create an events list:

1. On the site's top Link bar, click Create.
2. Under Lists, click Events.
3. In the Name box, type a title for the new list.
4. Click Create.

View Event List as a Calendar

1. The All Events view is selected by default, and the events list is displayed as a list.
2. To view an events list as a calendar, click Calendar under Select a View.
3. To see the details of an item in the calendar, click the link for that item.

Make Event List Visible In Outlook

You can add the SharePoint events list to Outlook 2003 and see it in Calendar view.

1. Click the Link to Outlook button.
2. Click yes when you receive a message that a Windows SharePoint Services folder is being created for Outlook.
3. You can even see the calendar side-by-side with your personal calendar

When you link a SharePoint calendar to Outlook; a new folder is created and a new calendar appears in Outlook.

1. To see the new folder, Click Folder List in the Navigation pane.
2. To see the newly added calendar, click Calendar in the Navigation pane.

And there you have it!
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M Kahle

Article Source: http://EzineArticles.com/?expert=Marie_Kahle

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